Guide

How To Use Skillsfolio

Short video walkthroughs showing how to get around the platform — start with the full playlist, or jump to the video for your account type below.

Full Playlist

Every walkthrough video, one after another.

Introduction

A quick overview of Skillsfolio.

Trainee Account

Building your portfolio as a trainee.

Trainer Account

Reviewing and verifying evidence as a trainer.

Common questions

The things people ask us most.

I forgot my password. What do I do?
On the login screen choose Forgot password. We email you a six-digit code; enter it and set a new password. If no email arrives, check your spam folder first, then ask your trainer or coordinator — trainees created by their institution often have no email address on the account, and a coordinator can reset it for you.
I log in with an admission number, not an email. Why?
If your institution created your account for you, you sign in with your institution's login code joined onto your admission number — for example admission number 2222 at an institution with code KTVC becomes KTVC2222. Your coordinator can tell you the code. It is what keeps your login separate from a trainee at another college who happens to share your admission number.
My upload was rejected for being too large. What are the limits?
PDFs and images are accepted up to 10MB, and videos up to 20MB on the free plan or more on Premium. If a video is too big, record it at a lower quality or upload it to YouTube and paste the link instead — Skillsfolio plays YouTube evidence inline just like an uploaded file.
My trainer asked for a revision. Where do I fix it?
Open the item in My Portfolio. Their feedback is on the item itself. While it is marked Needs revision you can delete the files in that slot and upload better ones, then it goes back into their queue.
How do I share my portfolio with an employer?
Your CV has its own public link that needs no login — open the CV tab and copy it. Only the evidence you chose to feature appears on it, and you can regenerate the link at any time, which immediately stops the old one working.
Does Skillsfolio work without internet?
If your institution runs its own Skillsfolio server, yes — everything works over the college network with no internet at all. Ask your coordinator whether yours has one. The desktop app also queues uploads on your own computer and sends them when you next connect.
My free trial ended and my evidence has disappeared.
It has not been deleted — nothing is ever deleted when a trial ends. While a trial has lapsed you can still log in and still upload, but your own view of your portfolio is hidden until the account is renewed. Your trainer can still see and mark everything throughout. The Billing tab restores it, and your coordinator can also cover a whole class at once.
Something is not working and none of this helps.
Use the Contact Us button at the bottom of any page, or email info@skillsfolio.co.ke. Telling us what you were doing and what you expected instead gets you an answer far faster than "it does not work".